Broker-of-Record

Candcae Kaszas
Broker of Record

Welcome to the Broker of Record corner for Keller Williams Advantage, a space designed to keep our agents up-to-date with the latest updates, rules, and deals from our Broker of Record and Deals Department. As an agent, you know that staying current on industry news and changes is key to your success. This page is dedicated to providing you with timely and relevant information to help you navigate your business with confidence. Whether you’re a seasoned agent or just starting out, you can count on us to keep you informed about the latest developments and opportunities. So check back often for updates and stay ahead of the game!

Candace has had a long and successful career in real estate, having been licensed for over 20 years. Her commitment to the industry is evident in her role as the Broker of Record for a thriving office. This leadership position requires her to take on significant responsibilities, which she approaches with a serious and dedicated mindset. One notable aspect of Candace’s approach is her prompt attention to calls and questions, showcasing her commitment to excellent customer service.

 

In an industry that is constantly evolving, her willingness to stay responsive and adapt to changes is likely a key factor in her success. Despite her leadership role, Candace continues to actively serve her database of buyers, sellers, and investors. This hands-on involvement suggests that she not only leads but also remains deeply engaged in the day-to-day aspects of real estate transactions. What’s particularly admirable is Candace’s focus on being ready and available to her team of agents. This dedication to her agents, along with her warm welcome and personal touch, contributes to a positive and supportive work environment. Her willingness to embrace change and provide support is likely a key factor in fostering a strong and thriving office. Overall, Candace seems to embody a combination of experience, dedication, and a people-centric approach, making her a successful and respected figure in the real estate industry.

Patrick D'Agostini
Broker of Record Alternate

With a wealth of experience and a passion for guiding others in the dynamic world of real estate, Patrick D’Agostini serves as a Broker of Record Alternate, as well as trades in real estate. Patrick combines his extensive knowledge of the market with a genuine desire to help and educate fellow agents within the brokerage.

 

Patrick entered the real estate world over five years ago, inspired by the successful career of his father, a seasoned and accomplished realtor. From the outset, Patrick demonstrated a keen aptitude for the industry, quickly establishing himself as a dedicated and results-oriented professional.

 

In his role as Broker of Record Alternate, Patrick takes pride in not only helping agents put deals together, but also in fostering a collaborative and supportive environment within the brokerage. He enjoys assisting and mentoring other agents, and helping them navigate the complexities of real estate transactions.

 

Patrick finds joy in sharing his knowledge, whether it’s helping agents understand the nuances of real estate transactions or teaching them the ropes of the brokerage’s systems. Patrick’s approach is characterized by patience, empathy, and a genuine desire to see others succeed. In Patrick’s eyes , real estate is not just a profession but a fulfilling journey where he relishes the opportunity to make a positive impact on the lives of both clients and colleagues.

Paperwork & Compliance Guide

  • Listings for Sale - Freehold, Condo, or Commercial, Exclusive or MLS
  • Listing for Lease - Freehold, Condo, or Commercial, Exclusive or MLS
  • Renting or *Buying - Freehold, Condo, Pre-Con or Commercial
  • Referrals - Buying or Selling
  • Mutual Releases
  • Terminations

Listing a property for SALE

The following is to be submitted to the front desk for the following listing scenarios:

Listing Sale Freehold

  • KWA Listing sheet: Available at the front desk
  • Listing Agreement Seller Representation Agreement: Form 200 for freehold/condo,
  • MLS Data Info Sheet Freehold: Form 290
  • KWA Covid Schedule A: Available at the front desk or deals office
  • Working with a Realtor: Form 810
  • FINTRAC: Individual or Corporate (if client
    is also a business)
  • Beneficial Ownership record (if client is also a business and signing authority has more then 25% of the company)
  • PEP/HIO Forms
  • Any POA documents if a POA is involved
  • Articles of Incorporation if a corporation
  • A copy of the MLS listing

Listing Sale Condo

  • KWA Listing sheet: Available at the front desk
  • Listing Agreement Seller Representation Agreement: Form 200 for freehold/condo
  • MLS Data Info Sheet Condo: Form 291
  • KWA Covid Schedule A: Available at the front desk or deals office
    Working with a Realtor: Form 810
  • FINTRAC: Individual or Corporate (if client is also a business)
  • Beneficial Ownership record (if client is also a business and signing authority has more then 25% of the company)
  • PEP/HIO forms
  • Any POA documents if a POA is involved
  • Articles of Incorporation if a corporation
  • A copy of the MLS listing

Listing Sale Commercial

  • KWA Listing sheet: Available at the front desk
  • Listing Agreement Seller Representation Agreement: Form 520 for Commercial
  • MLS Data Info Sheet Commercial: Form 590
  • KWA Covid Schedule A: Available at the front desk or deals office
  • Working with a Realtor: Form 815
    FINTRAC: Individual/Corporate
    Beneficial Ownership record (if client is also a business and signing authority has more then
    25% of the company)
  • PEP/HIO forms
  • Any POA documents if a POA is involved
  • Articles of Incorporation if a corporation
  • A copy of the MLS listing

NOTE: FINTRAC FORMS ARE NOT REQUIRED FOR LEASES. If client is a corporation, you must include a corporate FINTRAC
for the company, and an individual FINTRAC for the signing authority.

For EXCLUSIVE listings: An MLS Data info sheet is not required. A listing termination (when you’re listing the exclusive on MLS) is not needed as it only pertains to MLS listings.
Simply submit your MLS documents as normal and it will supersede the exclusive listing paperwork.

Listing a property for LEASE

The following is to be submitted to the front desk for the following listing scenarios:

Listing Lease Freehold

  • KWA Listing sheet: Available at the front desk
  • Listing Agreement Seller Representation Agreement: Form 200 for freehold/condo,
  • MLS Data Info Sheet Freehold: Form 296
  • KWA Covid Schedule A: Available at the front desk or deals office
  • Working with a Realtor: Form 810
  • Any POA documents if a POA is involved
  • A copy of the MLS listing

Listing Lease Condo

  • KWA Listing sheet: Available at the front desk
  • Listing Agreement Seller Representation Agreement: Form 200 for freehold/condo
  • MLS Data Info Sheet Condo: Form 292
  • KWA Covid Schedule A: Available at the front desk or deals office
  • Working with a Realtor: Form 810
  • Any POA documents if a POA is involved
  • A copy of the MLS listing

Listing Lease Commercial

  • KWA Listing sheet: Available at the front desk
  • Listing Agreement Seller Representation Agreement: Form 520 for Commercial
  • MLS Data Info Sheet Commercial: Form 592
  • KWA Covid Schedule A: Available at the front desk or deals office
  • Working with a Realtor: Form 815
  • A copy of the MLS listing

NOTE: FINTRAC FORMS ARE NOT REQUIRED FOR LEASES.

Deal documents: LISTING SIDE

The following is to be submitted to the deals department for the following deal scenarios:

Deal Sale Freehold/Condo/Commercial

  • KWA trade sheet: Available in the deals office (include lawyer info)
  • Brokerage Deposit receipt
  • Any notices of fulfillment, waivers, or amendments
  • Any applicable referral & Disclosure
  • Agreement of Purchase and Sale: Form 100 (Form 500 if a Commercial sale)
  • Any and all applicable schedules including KWA schedule B pertaining to trust
  • Confirmation of Co-operation and representation: Form 320
  • A copy of the sold version of the MLS listing

NOTE: FINTRAC FORMS ARE NOT REQUIRED FOR LEASES.

Deal documents: BUY SIDE

The following is to be submitted to the deals department for the following deal scenarios:

Deal Sale Freehold/Condo/Commercial

  • KWA trade sheet: Available in the deals office (include lawyer info)
  • Brokerage Deposit receipt
  • Any notices of fulfillment, waivers, or amendments
  • Any applicable referral & Disclosure
  • Agreement of Purchase and Sale: Form 100 (Form 500 if a Commercial sale)
  • Any and all applicable schedules
  • Confirmation of Co-operation and representation: Form 320
  • Buyer rep agreement: Form 300 or
  • Buyer Cust. Service Agreement: Form 310
  • KWA Covid Schedule A for buyers
  • Working with a Realtor: Form 810
  • FINTRAC: Individual or Corporate (if client is also a business)
  • PEP/HIO Forms
  • Any POA documents if a POA is involved
  • Articles of Incorporation if a corporation
  • A copy of the sold version of the MLS listing

NOTE: FINTRAC FORMS ARE NOT REQUIRED FOR LEASES. If client is a corporation, you must include a corporate FINTRAC
for the company, and an individual FINTRAC for the signing authority.

Deal documents: Listing Side (Lease)

The following is to be submitted to the deals department for the following deal scenarios:

Deal Lease Freehold/Condo/Commercial

  • KWA trade sheet: Available in the deals office
  • Brokerage Deposit receipt
  • Any notices of fulfillment, waivers, or amendments
  • Any applicable referral & Disclosure
  • Agreement to Lease: Form 400 (Form 510 if a Commercial lease)
  • Any and all applicable schedules
  • Confirmation of Co-operation and representation: Form 320
  • A copy of the sold version of the MLS listing

NOTE: FINTRAC FORMS ARE NOT REQUIRED FOR LEASES.

Deal documents: Buy Side (Lease)

The following is to be submitted to the deals department for the following deal scenarios:

Deal Lease Freehold/Condo/Commercial

  • KWA trade sheet: Available in the deals office
  • Brokerage Deposit receipt
  • Any notices of fulfillment, waivers, or amendments
  • Any applicable referral & Disclosure
  • Agreement to Lease: Form 400 (Form 510 if a Commercial lease)
  • Any and all applicable schedules
  • Confirmation of Co-operation and representation: Form 320
    Buyer rep agreement: Form 300 or
  • Buyer Cust. Service Agreement: Form 310
  • KWA Covid Schedule A for buyers
  • Working with a Realtor: Form 810
  • Any POA documents if a POA is involved
  • A copy of the sold version of the MLS listing

NOTE: FINTRAC FORMS ARE NOT REQUIRED FOR LEASES.

Referral Agreements

The following is to be submitted to the deals department for the following deal scenarios:

  • FORM 641: Referral agreements can be submitted to the deals
    office when fully executed either as part of a deal package, or
    by itself when you are on the receiving end of a referral
    commission.
    For example: Once the all portions of the referral agreement
    have been filled out INCLUDING the ‘results’ section
    (complete with commission amount), and signed by all parties
    involved, you may submit to deals.
    The referral agreement will need to reflect:
  1. Both receiving and referring brokerage info & agent’s names
  2. Client(s) names
  3. Receive brokerage acknowledgement
  4. Results of referral including: transaction address, closing
    date, sold price, and referral commission amount.

NOTE: FINTRAC FORMS ARE NOT REQUIRED FOR LEASES.

Cancellations

  • FORM 242 (Sale) or FORM 214 (Lease): Can be used once
    your client decides it’s time to either terminate the listing
    (sale or lease) for the purposes of relisting with updated
    details or to terminate for other reasons.

    Once the cancellation is completed and signed by your client,
    you will then need to email the document in to the front desk
    to have our Broker of Record sign. Once signed, the listing can
    now be terminated by the front desk – They will confirm once
    complete. Pls upload your signed cancellation form to the
    Command opportunity.

    The Cancellation form will need to reflect:

    1. Transaction address
    2. Client(s) names
    3. Listing brokerage name
    4. MLS # & expiry date
    5. Client signature

Re-List Documents

Sales or Lease

After terminating your MLS listing, you may re-list with a new listing agreement and new MLS
Data Info Sheet. Pls also include a copy of the MLS listing and a new listing sheet.

The following can be reused when re-listing a property provided the information is the same:

  • KWA Covid Schedule A: Available at the front desk or deals office
  • Working with a Realtor: Form 810
  • FINTRAC: Individual or Corporate (if client is also a business)
  • PEP/HIO Forms
  • Any POA documents if a POA is involved
  • Articles of Incorporation if a corporation

Mutual Releases (DFT):

FORM 122: Is used when all parties listed on a previously
accepted agreement (sale or lease) are mutually releasing each
other from the accepted deal. Any and all deposit money must
be returned after BoR signature is applied.

*The broker of record of the LISTING brokerage is always the last
to sign a mutual release* If KWA is on the listing side, please
submit your mutual release to our front desk once signed by all
parties for the BoR signature. Once complete, deals will issue a
return of deposit cheque back to the buyer as indicated on the
mutual release (deposit must be held for 5 business days before
we are able to return them to the buyer). Pls upload your signed
mutual release to the Command opportunity and notify deals so
they may issue a return of deposit.
The Mutual Release will need to reflect:

  • Transaction address
  • Client(s) names seller and buyer
  • Listing brokerage name
  • Deposit amount and who it should be payable to
  • Client(s) signatures and confirmation of acceptance signature

FINTRAC FORMS

TYPES OF FINTRAC FORMS INCLUDE:

  • Individual
  • Corporate
  • PEP/HIO (Politically exposed
    persons)
  • Receipt of funds (buy side only)
  • Beneficial Ownership Records

NOTE: FINTRAC FORMS ARE NOT REQUIRED FOR LEASES

FINTRAC FORMS

INDIVIDUAL

PG1

  • Transaction address
  • Your name & verification date
  • Client name (as found on ID)
  • Complete home address
  • Birthdate
  • Occupation (including place of
    business)
  • ID number, expiry date, and
    issuing jurisdiction

PG2

  • Verification of third parties
  • B.1 – Select either yes or no
  • If yes, fill out third party
    information (note, an estate is
    not considered a third party)
  • If yes, provide documentation of
    signing authority designating
    your clients as the POA on
    behalf of third party.issuing jurisdiction

PG3

  • Client Risk assessment
  • Usually ‘Low risk’ Canadian
    Citizen or resident (psychically
    present or not psychically
    present if abroad)
  • If medium or high risk, please
    provide explanation.

PG4

  • Intended purpose of
    transaction
  • Select one of section D.1
  • Complete section D.2 if
    needed (ie if a longer term
    client, pls describe
    measures taken to
    maintain up to date
    records).

NOTE: FINTRAC FORMS ARE NOT REQUIRED FOR LEASES

FINTRAC FORMS

INDIVIDUAL

FINTRAC FORMS

CORPORATE

PG1

  • Transaction address
  • Your name & verification date
  • Client name (as found on ID)
  • Name of corporation
  • Nature of principal business
  • Name of directors and signing
    authorities
  • Type and source of verification
    record (ie articles of
    incorporation, government of
    Canada)
  • Corp. number
  • Include articles of incorporation
    as separate attachment

PG2

  • Verification of third parties
  • B.1 – Select either yes or no
  • If yes, fill out third party
    information (note, an estate is
    not considered a third party)
  • If yes, provide documentation of
    signing authority designating
    your clients as the POA on
    behalf of third party.

PG3

  • Client Risk assessment
  • Usually ‘Low risk’ Canadian
    corporation or entity
  • If medium or high risk, please
    provide explanation.

PG4

  • Intended purpose of
    transaction
  • Select one of section D.1
  • Complete section D.2 if
    needed (ie if a longer term
    client, pls describe
    measures taken to
    maintain up to date
    records).

NOTE: FINTRAC FORMS ARE NOT REQUIRED FOR LEASES

FINTRAC FORMS

CORPORATE

FINTRAC FORMS

PEH / HIO

To be submitted with every Individual FINTRAC
form. One per Client.

  • Client Name
  • Select option in section 2A
  • Select option in section 2.B
  • Enter verification date in section 3

NOTE: FINTRAC FORMS ARE NOT REQUIRED FOR LEASES

FINTRAC FORMS

PEH / HIO

FINTRAC FORMS

RECEIPT OF FUNDS (buy side only)

  • Must list transaction address
  • Each deposit as made (not total combined deposits)
  • Pg 2 must include client banking information as to
    where the deposit came from (or’Client refused to provide information’) and the listing brokerage’s name to reflect where the funds went to.

NOTE: FINTRAC FORMS ARE NOT REQUIRED FOR LEASES

FINTRAC FORMS

RECEIPT OF FUNDS (buy side only)

NOTE: FINTRAC FORMS ARE NOT REQUIRED FOR LEASES

FINTRAC FORMS

BENEFICIAL OWNERSHIP RECORD

  • List names of all directors
  • List names and addresses of all individuals who own
    more that 25% or the shares (if applicable)
  • Page 2: Answer sections 3 & 4

NOTE: FINTRAC FORMS ARE NOT REQUIRED FOR LEASES

FINTRAC FORMS

BENEFICIAL OWNERSHIP RECORD

Document submission & The Payout Process

Gather signed docs…

  • Bundle all signed docs including
    listing sheet with showings
    instructions if a listing or trade
    sheet if a purchase or lease.

Submit via command…

  • Log into command, create an
    opportunity, upload your
    documents (listing or deal) and
    ‘submit to MC’ for processing

After submission..

  • When you submit your deal documents through
    command, deals will process your transaction and
    you will be sent an ‘open trade’ noting the overview
    of the deal and if the file is complete.

“When will I get paid?’…

  • The brokerage will never pay out a deal before a closing date.
  • If we are on the listing side, we must hold the deposit for 5 business
    days first before closing.
  • If we are on the buy side of a deal (lease or sale), we must wait for funds
    to arrive from the listing brokerage before we can issue payment.
  • If a listing side lease, we will close and pay out on the closing date or
    the next *closing date after (ie, if the deal closes on a Wed, we will close
    on the Thurs)
  • If we are on the listing side, (if a sale), we must wait for the seller’s lawyer to send a confirmation of
    closing to issue a ‘balance to vendor’ cheque to the seller’s if we are holding too much commission,
    or for the funds to arrive in our office if there is not enough deposit to cover the total commission. Once payment or confirmation letter is received, we will close on the next closing day.
  • Funds from listing brokerages or lawyers can take up to one or two weeks to arrive in our office
    depending on the method of delivery. The deals department will follow up on your behalf regularly
    to ensure prompt payment or to obtain an ETA on payment.
  • Only when the file is complete & compliant, and the office has a copy of your signed trade record
    will payment be issued on a closing day.

*All payout days are every Tuesday, Thursday and every 1st and last business day of the month

TRADE RECORDS

WHAT’S INCLUDED ON A TRADE RECORD: A trade record will contain all the various information concerning a deal including but not limited to: Client names, Lawyers (if a sale), Trade number, Status, Closing date, Conditions if any, Commission breakdown (Including co-op commission if a listing side deal), agent split/royalty/HST/and any charity donations, and file requirements

OPEN VS CLOSED: Once a deal is submitted to our deals office,
it will be processed according to closing date and an open trade
will be sent to you. This is to allow you to have the opportunity
to review the details of the deal before closing date and allow
you to review if there are any file items missing. If all looks good,
you may sign and return to our office. Upon closing a property,
the status of a trade will change from open to closed. and a
closed trade will be sent to you to review sign & return.
(provided our office has the funds to do so). This will contain the
final commission amount. Once signed, (provided the file is
complete), we will isuee payment to you that day.


PRICE CHANGES & AMENDMENTS

Price changes/Changes to a listing – FORM 240 (sale) or FORM
212 (lease): Can be used to change the price, amend the
commission amount, or extend the expiry date of any listing
currently live on MLS. To be submitted to the front desk via
Command with existing paperwork.

Amendments – FORM 120 (sale) or FORM 420 (lease): Can be
used to amend any accepted agreement of purchase and sale or
agreement to lease. To be submitted with deal documents to
the deals office via Command.

NOTE: FINTRAC FORMS ARE NOT REQUIRED FOR LEASES

PRICE CHANGES & AMENDMENTS

Deal documents:

Pre-Cons & New Builds

The following is to be submitted to the deals department:

Deal Sale Pre-con:

  • KWA trade sheet: Available in the deals office (include your client’s lawyer info)
  • Deposit receipt or copy of deposit
  • Any notices of fulfillment, waivers, or amendments
  • Any applicable referral & Disclosure
  • Agreement of Purchase and Sale
  • Any and all applicable schedules
  • Confirmation of co-op or broker referral agreement (something that reflects your commission amount and payment schedule)
  • Buyer rep agreement: Form 300 or
  • Buyer Cust. Service Agreement: Form 310
  • KWA Covid Schedule A for buyers
  • Working with a Realtor: Form 810
  • FINTRAC: Individual or Corporate (if client is also a business)
  • Beneficial Ownership record (if client is also a business and signing authority has more then 25% of the company)
  • Articles of Incorporation (if client is also a business)
  • PEP/HIO Forms
  • Any POA documents if a POA is involved

NOTE: If client is a corporation, you must include a corporate FINTRAC for the company, and an individual FINTRAC for the signing authority. Please note that
builders will only pay out according to thier own building schedule and completion of the build. They generally do not offer ETA’s on commission.

MLS®, REALTOR®, and the associated logos are trademarks of The Canadian Real Estate Association The trademarks REALTOR®, REALTORS® and the REALTOR® logo are controlled by the Canadian Real Estate Association (CREA) and identify real estate professionals who are members of CREA. The trademarks MLS®, Multiple Listing Service® and the associated logos are owned and administered by CREA. The trademark DDF® is owned by The Canadian Real Estate Association (CREA) and identifies CREA’s Data Distribution Facility (DDF®)

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